Find Meeting Rooms In Outlook 2016

When we are creating a meeting request we usually include the location of the meeting in our request.

Find meeting rooms in outlook 2016.

In this post i will describe how to add a room in outlook 2016 in order to use this feature we must use a microsoft exchange server account. Room finder helps us by showing the availability of the rooms for our meetings and also suggests times for our meeting to be held. If you use an microsoft 365 or microsoft exchange account with outlook you can use the scheduling assistant and room finder to help schedule your meetings. That is the hard part.

By default when you open a new meeting form in microsoft outlook 2016 microsoft outlook 2013 or microsoft outlook 2010 the room finder panel is displayed on the right side of the appointment screen and the scheduling assistant screen as shown in the following screenshots. Microsoft outlook desktop room selector set place. When scheduling a meeting with outlook 2016 for mac particularly a meeting where attendees will attend in person you ll need to include a meeting room in the invitation. 12 minutes to read 5.

Huddle room that special feature room with a white board or projector or search for a meeting room with a a guaranteed minimum capacity. First of all we must select the file tab in order to move to. When a new meeting is opened you will now see the room finder feature. This is known as set place.

From the home tab we locate the area named. If you don t know the name or if you re scheduling a meeting in a location. Use the scheduling assistant. Create and manage room mailboxes.

To create a new meeting go to the home tab and select new items meeting ctrl shift q or on calendar view right click the desired date and select new meeting request. You also can use the keyboard shortcut ctrl shift q to create a new meeting. This is where the room finder in outlook 2016 comes in. In order to find a room we usually use the address book in order for it to be held.

A new feature has been added to outlook to assist in booking meetings through outlook using room finder. A room mailbox is a resource mailbox that s assigned to a physical location such as a conference room an auditorium or a training room. If you know the name of the meeting room you can enter that name directly in the location field. From the inbox select new items meeting or in the calendar select new meeting.

After an administrator creates room mailboxes users can easily reserve rooms by including room mailboxes in meeting requests. Now this is what it looks like in outlook when you click on location to find a room.